The University of Pennsylvania Press is an established publisher of academic, professional, and trade works with a century of experience to its credit. Its chief task is to continue building a publishing program that is influential and innovative, a program that addresses the needs of scholars, teachers, students, professionals, and the broader community of readers. The Press offers a complete range of publishing services—copy editing, design and production, fulfillment, accounting, publicity, sales, and advertising—and maintains exceptionally high standards in all areas. Every Penn Press publication is available nationwide and around the world. The Press publishes journals under a wide variety of contractual and ownership arrangements.
Journal Publishing Services
Editorial Services. The Press subscribes to, and makes available to the editorial offices of the journals it publishes, a sophisticated web-enabled database-driven manuscript submission and peer-review system. This system makes it possible for editorial office staff to conduct almost all of their business online. Journal sponsors nonetheless retain responsibility for solicitation, review, and acceptance of manuscripts; communicating with authors; substantive editing; obtaining permissions for and acquisition in reproducible form any illustrative material to accompany articles; submission to the Press of clean electronic files. The Press provides editing for grammar, punctuation, and formal style, unless editorial offices also retain this function, and marks copy for typesetting.
Production Services. Penn Press takes responsibility for seeing every journal issue through production and for typesetting and printing, including scheduling and control of typesetting, handling of master typesetting proofs; proofreading; scheduling and control of printing and mailing, and arranging payment for these services. As deemed necessary or desirable, the Press creates new cover designs and efficient page formats in consultation with journal editors and others concerned. The Press solicits competitive estimates from printers and establishes procedures and schedules for handling copy and proofs.
Copyright and Permissions. With necessary exceptions, all material published in Penn Press journals are copyrighted in the name of the journal sponsors. Requests for reprinting are managed by the Press, in part using house-standard contracts and permissions fees. The Press also has arrangements with CCC, a clearinghouse for copyrighted material, which uses a fee based on the number of copies made over a given period of time.
Subscription Fulfillment. Penn Press takes responsibility for servicing all orders, dispatching journal issues, maintaining subscriber lists, sending out renewal notices, collecting payments, and dealing with claims and inquiries. The Press maintains records of subscriber names and addresses, along with payment information (last pay date, last pay amount, check number, date of and number of deposit). Subscriber records are updated regularly, and status reports on circulation are produced semiannually or upon request. Sponsors may obtain printouts of subscriber lists or labels also on request.
Electronic Delivery. At the direction of the journal sponsors, the Press arranges for electronic distribution through one or more of the available electronic aggregators as well as offering online access through its own internet platform.
Single Copy Sales. The Press manages the purchase of single issues, current and back. Discounts will be made available for bulk purchase. The Press promotes sales to bookstores and provides an adequate system of inventory for published issues, so that orders for current or back issues can be filled promptly.
Renewals. Renewal notices are generated automatically and sent over a three-month period.
List rental. Inquiries to rent journal subscription lists are considered on an individual basis. Lists are seeded for control purposes.
Promotion. For all of its journals the Press undertakes vigorous promotional campaigns, targeted at individuals as well as institutions. All aspects of promotion are handled by the Press, including direct mail and email campaigns directed at potential subscribers worldwide each year. Announcement of Penn Press journals are carried in the Press's semiannual catalogue, sent to more than 20,000 libraries, stores, jobbers, and wholesalers in North American and around the world. The Press places advertisements in program announcements and in other journals and print media.
Advertising. Advertising rate cards are updated regularly, and the Press solicits advertising from likely--and appropriate--sources (e.g., by combining the sending of book review tear sheets with advertising solicitations), including exchange ads. The Press also promotes its journals by placing ads in relevant journals published elsewhere and in program ads for exhibits attended by the Press.
Conference Display. Journals are featured at appropriate exhibits throughout the year, and, as appropriate, the Press also arranges the distribution of promotional materials and/or the stuffing of participant folders at conferences.